Ghost assets
GHOSTOn the books and still depreciating, but gone from the floor.
Scanned in Pro-FATTMatched
PT-FA-02856
Pump motor · Utility block, Plant 1
Fixed Asset Management · Pan-India
Fixed asset management your auditor can trust.
We verify, tag and reconcile every asset at every location. Then we keep it tracked in Pro-FATT. Your Fixed Asset Register answers the auditor's questions this year and every year after.
ISO9001:2015 Certified
25+Years of Industry Excellence
10+National Hubs
500+Enterprise Partners
25+Sectors & Domains
The Problem
When the register says one thing and the floor says another, the auditor notices.
Assets move. They get replaced, transferred or scrapped without paperwork. A few years on, the FAR is a spreadsheet nobody fully trusts.
Unrecorded assets
UNRECORDEDIn use every day, missing from the register.
No location, no custodian
INCOMPLETERecords lack the quantity and location detail auditors expect.
A cycle on paper, no proof
NO EVIDENCE"Verified every three years" is not evidence. Auditors want field records and the book adjustments that followed.
Multi-site blind spots
BLIND SPOTEach plant, store, branch and warehouse gets counted differently, or not at all.
CARO 2020 · Clause 3(i)
CARO 2020 asks four questions about your fixed assets.
If you cannot answer all four with evidence, it shows in the audit report.
What We Do
End-to-end fixed asset management, from first count to clean books.
On the Ground
Every tag, photo and location captured on site.
Our teams work floor by floor, asset by asset, so your register reflects what is really there.
01
FAR Building
No register, or one you cannot trust? We build a complete Fixed Asset Register from the ground up. It covers asset class, description, quantity, location, custodian and cost linkage, structured for your ERP.
02
Physical Asset Verification
Our teams survey every site and verify each movable and immovable asset against the register. Every finding carries a geo-tagged photo and timestamp.
03
Asset Tagging: QR, Barcode & RFID
Durable tags give every asset a unique digital identity. We design the tag mix around your environment: metal surfaces, heat, outdoor exposure, high value, high volume.
04
FAR Reconciliation
We match physical findings to your books line by line. You get three clear lists: matched, missing (ghost) and unrecorded, with recommended adjustments.
05
Capitalization & Depreciation Support
We check capitalization of new assets, validate depreciation schedules against statutory norms and support revaluation exercises.
06
Ongoing Tracking in Pro-FATT
Transfers, disposals and repeat verification cycles run on our own platform. Next year's audit starts from a clean baseline, not from zero.
Choosing Tags
QR, barcode or RFID? We design the mix. You don't pick a one-size tag.
| Attribute | QR CodeCamera-readable | BarcodeScanner-ready | RFIDRadio frequency |
|---|---|---|---|
| Read with | Phone camera | Scanner or phone | RFID reader |
| Range | Close | Close | Several metres, many tags at once |
| Line of sight | Needed | Needed | Not needed |
| Relative cost | Lowest | Low | Highest (tags + readers) |
| Best for | Office, IT, furniture, general assets | Sites already on barcode scanners | Multi-store retail, high-value or hard-to-reach assets, frequent cycles |
Most clients use a hybrid, with QR on the bulk of assets and RFID where speed or security pays for itself.
Our Method
A method, not a headcount. The D-P-E-V cycle.
The same closed-loop framework Pro-TEAM runs across every engagement, applied to your fixed assets.
Diagnose
01We review your FAR, ERP extract and site list. We assess data quality, asset classes and locations. Scope is fixed before anyone travels.
Prescribe
02We define the tag mix, verification method, team deployment and timeline. You get a clear scope and proposal.
Execute
03Trained teams verify and tag on site. They capture photo, location and condition in Pro-FATT in real time, with minimal disruption to operations.
Verify
04We reconcile against your books and share the variance report. We support write-offs and adjustments, liaise with your auditor, and close with your sign-off.
Illustrative view of the Pro-FATT client dashboard
Our Platform
Pro-FATT keeps your register true after we leave.
Most verifications end with a spreadsheet. Ours end with a live register. Pro-FATT, our in-house Fixed Asset Tracking Tool, holds every asset, tag, photo and verification record in one place. A client dashboard gives your finance, admin and audit teams the same view.
- Scan to verify. QR and barcode tags read in the field.
- Evidence built in. Each asset carries geo-tagged photos, timestamps and condition notes.
- Dashboards. Views by location, category, custodian and variance.
- Faster repeat cycles. The next verification starts from the tagged baseline.
- Variance reports. Ready for your finance team and auditor to review.
How We Engage
Three ways to work with us.
An independent, CARO-ready verification cycle.
For companies with a sound register that need proof.
- Physical verification
- Reconciliation
- Variance report
- Auditor-ready evidence pack
A full register rebuild with tagging.
For companies starting fresh or fixing years of drift.
- Everything in Comply
- FAR building
- QR / barcode tagging
- Pro-FATT dashboard access
A multi-year program.
For multi-site chains and asset-heavy operations.
- Everything in Control
- RFID where it pays
- Scheduled verification cycles
- Ongoing support
Not sure which fits? Tell us your locations and asset count. We will recommend one.
Deliverables
What you get at the end.
- Verified, tagged Fixed Asset Register
- Reconciliation report listing matched, ghost and unrecorded assets, with values
- Evidence pack with geo-tagged photo, timestamp and verifier for every asset
- Recommended book adjustments and write-off support
- Management summary for your CFO and audit committee
- Pro-FATT access for ongoing tracking
Why Pro-TEAM?
"Consulting is often mistaken for merely giving advice. At Pro-Team, we believe it is about taking ownership. We go beyond providing strategic roadmaps; we act as an extended arm of your business to execute them."
CA Jayaram DevasamudraFounder, Director and CEO
OwnershipStrategyExecution
Why Pro-TEAM
Assurance-grade rigour. Mid-market pricing. Technology we own.
Governance in our DNA
A CA-led, ISO 9001:2015 certified firm. Assurance is our core business, so we know what auditors need to see.
Independent by design
We are not your statutory auditor, so there is no conflict. Your auditor gets independent evidence to rely on.
Our own platform
Pro-FATT is built in-house, not rented, and shaped by real field engagements.
Pan-India, on our own network
10+ hubs deliver one standard across plants, stores, hotels, hospitals and offices.
Priced for the mid-market
Hyper-local deployment keeps costs down without cutting corners.
Industries
Built for asset-heavy, multi-location businesses.
Manufacturing
Plant and machinery, tools, moulds and utilities across plants, often on metal in harsh conditions.
Retail / FMCG
Fixtures, display units, IT and coolers across hundreds of stores.
Hospitality
FF&E, kitchen equipment, AV and back-of-house assets across properties.
Read our hotel verification guide
Healthcare
Medical and biomedical equipment and furniture across hospital blocks and clinics.
Infrastructure
Equipment and site assets spread across remote project locations.
IT / ITeS
Laptops, servers, network gear and workstations that move between people and floors every week.
Recognised for growth and delivery.
View AllISO 9001:2015 CertifiedQuality management system
Fastest Growing Management Consultant of the YearIndia's Signature Brands · 2020, Goa
Most Progressive Entrepreneur of the YearBlindwink · 2021, Bengaluru
Outstanding Achievements in Business and Social ServiceIndian Achievers' Forum · 2018, New Delhi
Request a Quote
Get a scoped quote for your fixed assets.
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FAQ
Questions buyers ask us.
Can't find your answer? Call +91 (80) 2333 3000 or send us your question.
Is physical verification of fixed assets mandatory?
For most companies, effectively yes. Under CARO 2020 Clause 3(i), the auditor reports on four things: whether proper records are kept, whether assets are verified at reasonable intervals, whether material discrepancies were found, and whether those discrepancies were dealt with in the books. Small companies and certain small private companies are exempt.
How often should we verify?
A common norm is full coverage at least once every three years, with high-value or mobile assets checked more often. Stating a cycle is not enough; auditors look for evidence that it happened. We recommend a cycle based on your asset types and risk.
Can our statutory auditor do this for us?
Section 144 of the Companies Act limits the services a statutory auditor can provide to its own audit client, including internal audit and management services. Most companies therefore use an independent provider, and the auditor reviews the evidence.
How long does a project take?
It depends on locations, asset count and asset types. You get a firm timeline in our proposal after the Diagnose stage. Multi-site programs run with parallel teams.
Will verification disrupt operations?
No. Our teams plan around your shifts and work in plant areas during agreed windows. Most sites keep running normally.
What happens to assets we cannot find?
We report them as ghost assets, with full details. We support write-off documentation and your discussion with the auditor. The accounting decision stays with you.
QR, barcode or RFID: which should we use?
Most clients use a hybrid. QR suits most general assets. RFID pays off for high volumes, multi-store chains and frequent cycles. We recommend the mix during Diagnose.
How do you price?
Price depends on asset count, number of locations, tag types and scope. After scoping, you get a fixed quote with no surprises.
Do you cover our city?
Yes. We deliver pan-India through 10+ national hubs.
Contact Us
Walk into your next audit with a register you can prove.
Get the right team, the right tech, the right results, all in one partnership built to last.